How to Adjust Project Dates in Notion Without Disrupting The Timeline

Managing project timelines can feel chaotic, especially when unexpected delays pop up. But don't worry — Notion offers powerful project management features that make it easy to adjust project dates while maintaining the important intervals between tasks.

In this guide, I'll walk you step-by-step through how to push project dates back in Notion without disrupting your entire schedule, so you can flex your plans without rebuilding everything from scratch.

Why Adjusting Project Dates Matters

In the fast-paced world of client work and online business, flexibility is key. Deadlines shift, resources change, and sometimes tasks simply take longer than anticipated. Adjusting project dates without breaking your overall timeline helps you:

• Keep dependencies and handoffs intact
• Make sure team members stay informed
• Protect your project goals and launch dates

Step-by-Step Guide to Adjusting Project Dates in Notion

Step 1: Identify your project and tasks

Start with a clean tasks database

First, make sure your project tasks live in a Notion database instead of scattered across random pages. This gives you the structure you need to actually use Timeline view.

• Open your workspace: Navigate to the project you need to adjust.
• Use a tasks database: List all tasks in a database with clear Start Date and End Date or Due Date properties.
• Pro tip: Use separate properties for start and end dates so you can see true durations on the timeline.

Step 2: Switch to Timeline view

Watch how to add and configure a Timeline view.

• Add Timeline view:
  • From your tasks database, click Add a view.
  • Select Timeline and give it a clear name, like “Client A – Website Build.”

Then dial in your Timeline layout and date properties.

• Adjust Timeline settings:
  • Click the three dots (•••) in the top-right corner of the database.
  • Open Layout and set the correct properties for Start Date and End Date.

Pin your Timeline setup checklist

Save this pin as your go-to checklist anytime you create a new project timeline. It walks through adding a Timeline view, mapping the right date properties, and grouping tasks in a way that makes rescheduling much easier later.

Step 3: Select the tasks to shift

See how to grab the full range of tasks that needs to move.

• Identify affected tasks:
  • Decide where the shift starts and ends — for example, from “Kickoff call” through “Launch debrief.”
• Select multiple tasks:
  • Click the bar for the first task in the range.
  • Hold Shift and click the last task in the range.
  • All tasks in between will highlight so you know they’re selected.

Save this batch shift mini guide

Use this pin as a quick reminder of the Shift-click trick. Any time you need to move a whole slice of your project, this cheat sheet shows you exactly how to select the range and shift every task together.

Step 4: Adjust the dates simultaneously

Watch how dragging one range updates the whole plan.

• Drag and drop:
  • With the tasks selected, click and drag the group to the new start date.
• Maintain intervals:
  • Notion keeps the spacing between tasks intact, so durations and gaps stay consistent — just shifted in time.

Save this project reset checklist

When a client delays feedback or you decide to move a launch, this is the pin to come back to. It walks you through switching to Timeline view, selecting the right range, and shifting the whole project without breaking your schedule.

Step 5: Review task dependencies

Double-check that linked work still happens in the right order.

• Check dependencies:
  • If you’re using dependencies, make sure each “depends on” relationship still makes sense after the shift.
  • Update any tasks that need a different sequence or extra buffer time.

Step 6: Update related deadlines and milestones

• Review deadlines:
  • Update related due dates, internal milestones, or client-facing deliverables so they line up with the new timeline.
• Communicate changes:
  • Let teammates, collaborators, and clients know what moved so no one is working from outdated dates.

Step 7: Document the changes

Use comments and mentions so the story of your project lives in one place.

• Add comments:
  • On the main project page, add a comment summarizing what changed and why.
• Tag team members:
  • Use @mentions to notify anyone who needs to know about the new dates.

Save these change log prompts

Use this pin as a reference whenever a project shifts. These prompts help you write quick, clear comments so everyone understands what changed, why it happened, and what the new plan looks like.

Pro tips for maintaining date ranges in Notion

1. Utilize dependencies

• Set up dependencies:
  • Use Notion’s dependency feature to link tasks that rely on each other.
  • When one task’s date changes, dependent tasks can adjust automatically.
• How to set it up:
  • Add a Depends On relation property in your tasks database.
  • Link each task to its prerequisite or blocking task.

Pin this dependencies cheat sheet

When you’re ready to layer in more advanced project logic, this pin will help you remember how to turn on automatic date shifting and what to double-check whenever dependencies are involved.

2. Regularly review your timeline

• Schedule check-ins:
  • Block a recurring time to review your active projects in Timeline view.
• Adjust proactively:
  • Look for potential delays early and shift dates before they become emergencies.

3. Keep clear documentation

• Maintain change logs:
  • Use comments to track major shifts so you always know what happened and when.
• Communicate clearly:
  • Make sure your team and clients are always working from the latest information.

Why Notion is ideal for project management

• Flexibility: Customize views and properties so your system matches the way you actually run projects.
• Collaboration: Work with your team in real time, with comments, mentions, and shared views.
• All-in-one hub: Keep notes, tasks, databases, meeting agendas, and launch plans in one place.

Get your bottlenecks sorted

If your timelines are constantly slipping or your projects live across too many tools, it might be time for a deeper Notion reset. I offer 1:1 services to help you:

• Optimize your Notion setup so it supports your real workload and capacity.
• Refine project views and automations to make rescheduling and task reviews easier.
• Build a project system that makes sense for launches, retainers, and internal work — not just one-off tasks.

You can learn more on my services pages or explore The Apothecary for ready-to-use Notion templates and helpers when you’re not ready for a full custom build.

About Me & How Biz Strtga Can Help

Hola — I am Jen, the Biz Strtga (strat·e·gista)! I help small business owners and freelancers build Notion workspaces that truly support their goals, with a special focus on service providers.

Through my brand Biz Strtga and my shop, Sip and Bloom, I support entrepreneurs and small teams who are ready to turn scattered workflows into a custom Notion ecosystem.

How we can work together

• Ecosystem Build: A full custom Notion workspace for your entire business. We design a complete operating system around your actual workflows, with optional migration, advanced automations, and team training.
• Growth Formula: Deep optimization of an existing Notion workspace. I refine your databases, navigation, and automations so your current setup finally matches how you work.
• Workspace Nurture Package: Three targeted improvements delivered in one week. Ideal when your workspace mostly works but has a few pain points that slow you down.
• Cultivation Session: A 90-minute 1:1 Notion consulting and implementation call. We focus on one big challenge (with room for a couple of smaller ones), then you get a recording and a personalized Bloom Growth Guide with next steps.
• Digital Products – The Apothecary: Ready-to-use Notion helpers and Apple Shortcuts, including Quick Input to Notion and 10 Essential Apple Shortcuts, so you can streamline capture and everyday workflows without a full custom build.

Based in Los Angeles, I am available for Notion workshops, speaking, brand partnerships, and done-for-you builds. If you are ready to make Notion easier to use on your phone and across your whole business, reach out and let us design an ecosystem that actually supports you.